# Reorder list See which products have fallen to their reorder point at an outlet, and turn them into a purchase order Source: https://getolet.com/resources/help/inventory/reorder-list/ Updated: 2026-10-15 A reorder point is the stock level that tells OLET a product needs buying again. The reorder list is where you see everything that has reached its point, at one outlet, and turn it straight into a purchase order. This feature depends on your plan. Check Settings > Billing to see what your plan includes. ## How a reorder rule works A product's inventory record at an outlet can carry a reorder rule set one of four ways, from the **Reorder method** dropdown on the product's **Inventory** tab: - **Use outlet default**, which follows the rule set for the outlet itself. This is the starting setting for every product. - **No reorder**, which never appears on the reorder list no matter how low it goes. - **Fixed quantity**, which fires at a **Reorder point** and always orders the same **Order quantity**. - **Min / max**, which fires at a **Minimum level** and orders enough to reach a **Maximum level**. Set the rule from the product itself, or from the reorder list's **Change rule** action described below. Choosing **Use outlet default** shows a helper note pointing you at Settings, Outlets, since that is where the fallback rule actually lives. ## Set the outlet default Go to **Settings > Outlets and registers**, open an outlet, and scroll to **Reorder default**. Items set to **Use outlet default** follow this rule. Choose a **Default rule**: - **No reorder**, the outlet default does nothing and those items never appear on the list. - **Fixed quantity**, set a **Reorder point** and an **Order quantity** that apply to every item using the default. ## Read the list Go to **Inventory > Reorder**. Pick an **Outlet** from the dropdown at the top; the list is always for one outlet at a time, and the heading under the title shows that outlet's default rule. Products are grouped into a card per supplier. Each card's table shows: - **Product**, with its SKU underneath. - **On hand**, the current stock at this outlet. A number below zero is shown in red. - **On order**, how much is already on a purchase order for this product. - **Rule**, a short summary such as "At 3, order 12" or "Min 10, max 24". Hover it for the full rule and whether it comes from the product or the outlet default. - **Order qty**, editable. It starts at what the rule suggests and you can type over it. - **Unit cost**, editable. It starts at the supplier price recorded for that product and supplier. - **Line total**, the quantity times the cost. A product with no supplier lands in its own **No supplier** card with the message "These items won't be ordered until you choose a supplier." Pick one from the **Order from** dropdown on that card to move it into a real supplier's card. If stock at an outlet has gone negative, expanding the row shows a warning and an **Include shortfall** checkbox that adds the shortfall on top of the suggested quantity. Nothing on the list means nothing has reached its reorder point: "Nothing to reorder at [outlet]. Items appear here when stock reaches its reorder point." A list longer than 5,000 items shows a notice that only the first 5,000 are displayed. ## Expand a row for detail Select a row to expand it. It shows three columns: - **On order**, the draft and sent quantities already on order, with a link to each open purchase order. - **Suppliers**, every supplier linked to the product, its cost, and which one is primary. Select **Order from this supplier** on any other one to move this row to that supplier's card. - **Rule**, the full rule text and where it comes from. Select **Edit rule** to change it for this product alone (this action needs permission to edit products). ## Create a purchase order Tick the rows you want to order, using the checkbox on each row or the header checkbox for the whole card. A card's header shows a running count: "N items · N total · $total". Select **Create draft PO** on the card. If the supplier already has a draft purchase order open at this outlet, OLET asks whether to **Create a new draft PO** or **Add to** one of the existing drafts, and previews what each product's line will look like before you confirm. A line with no cost is called out, since you can still add one later on the purchase order itself. Nothing is created until you tick at least one row: the button stays disabled and shows "Tick the items to order." ## Change several rows at once Tick more than one row and a toolbar of bulk actions appears above that card's table: - **Change supplier** moves the selected rows to a different supplier, with the option to also make that supplier primary on those products. - **Set cost** sets the same unit cost on every selected row. - **Set quantity** sets the same order quantity on every selected row, or **Reset to suggested** to clear a typed quantity back to what the rule suggests. - **Include shortfall** / **Remove shortfall** toggles the shortfall add-on for every selected row that is short. - **Change rule** (needs permission to edit products) sets the reorder rule itself, the same **Use outlet default** / **Fixed** / **Min/max** / **Don't reorder** choice as on the product page, for every selected product at once. ## What next - Follow an order through to delivery: [Purchase orders](/resources/help/inventory/purchase-orders/) - Where stock numbers come from: [How inventory works](/resources/help/inventory/inventory-overview/)